AdvoCare is a Web-based, HIPAA compliant, practice management system that runs on a variety of hardware configurations.

As a powerful, yet easy-to-use system, AdvoCare provides all the functionality and flexibility necessary in managing a small medical practice, billing service or larger healthcare provider organization.

Our one-stop approach to software development helps ensure that all of your medical management needs are addressed, from HIPAA-ready medical billing to patient scheduling and claims tracking. Regardless of your organization's size or requirements, AdvoCare Medical has the medical applications necessary to provide a solid foundation for the future growth of your medical business.

AdvoCare includes:

• HIPAA-ready electronic billing software
• Security features to protect patient and billing information
• Flexible infrastructure that is scalable to any size
• Customizable features to meet the unique needs of your organization
• Robust reporting and interactive features that provide a high return on investment
• Supports Individual User Logins with Variable Access Rights

Patient Management

• Patient files track demographic information and multiple insurance providers (primary, secondary & tertiary)
• Set recall notes concerning patient-related issues, billing, scheduling and more
• Save time-stamped notations about patients, billing issues and more
• Monitor how patients are referred to your office
• Electronic Medical Records - available through our partner Praxis

 

Search Features

• Quickly search for a variety of information, including patient data, payment information and more
• Quickly access menu options using your mouse's right-click button
• Multiple windows can be open simultaneously

 

Medical Billing & Accounts receivable

• Submit and track the status of primary, secondary and tertiary claims
• View and edit claims prior to submission
• Process to clearinghouses, insurance carriers, Medicaid, Medicare, and Blue Cross / Blue Shield
• Claim files display patient co-pay amounts
• Multiple validations ensure clean claims
• Structure procedure sets to ease the billing process
• Establish claim defaults on a patient-by-patient basis

 

Payments

• Post and track capitation payments by insurance carriers
• Manual payment posting into proper patient's file 
• Process secondary claims while posting the primary claim
• Post single or batch payments 
• Track patient charges and remittance history

 

Statements

• Generate summary of receivables and view unpaid claims by doctor, patient, date and more
• Generate patient invoices and statements, individual or batch
• Custom messaging per statement

 

Billing Customization

• EDI module for connectivity to a variety of payers
• Create and edit an unlimited number of fee schedules
• Create and edit an unlimited number of procedure sets
• Create individual or batch invoices
• Establish uniform charges for commonly used procedure codes
• Patient's co-pay amount conveniently displayed in patient records & encounters
• Create an unlimited amount of Insurance plans

 

Management Reporting

• Fully customizable reports
• Sort data based on a variety of options
• Preview reports on-screen before printing
• View the HCFA 1500 before printing
• Dunning messages per aging report time period in patient statements
• Generate aging reports on past due accounts
• Generate reports of patients and customers with credit balances
• Print/preview detailed accounts receivable reports based on types of insurance carriers
• Fully customizable capitation reporting
• Daily journals available by operator
• Generate patient ledgers by individual or multiple patients to review charges and payments

 

Appointment Scheduling

• Schedule patients, physicians and resources, including equipment, exam rooms and specialty staff
• Color coded appointment scheduling
• Schedule recurring appointments
• Search for next available appointment times
• View weekly & daily schedules
• Access patient information & notes from while scheduling appointment
• View notations about patients, billing issues and more
• Quickly search for next available or past appointments
• Book multiple appointments in one time slot
• Mark appointments as cancelled or no-show
• Manage unlimited resource schedules
• Assign time required for each procedure
• Enterprise wide appointment scheduling
• Set Unique Time Slot Lengths for Each Resource
• Supports Individual User Logins with Variable Access Rights
• Tracks co-pay at time of visit

Click here for Hardware & Software Requirements.

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